Email forwarding is the simplest way to have a professional email address without the constraints of limited storage space and use. It also means that you can easily manage several professional email addresses in one place.
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One of the big misconceptions on the internet is that your email "reply address" is somehow "real" or "correct".
In fact, your email "reply address" is just like the reply address on the outside of a snail-mail envelope.
The email reply address simply tells the recipient how to write back to you, but, this address can be anything. I can set my email software to have any reply address I want even bill.gates@microsoft !!
If you are using the email forwarding service provided by Reason8, then you will want your email to appear to come from your professional address instead of your "real" address.
For example, if you were John Smith and your real email address was JSmith@yahoo.co.uk but you were using a forwarding address of info@JohnSmith.co.uk, you would want your email to show info@JohnSmith.co.uk.
That way when people replied to you, and more importantly, when they put you in their address book, they would use your forwarding email address. You can easily set this up by using Outlook or Outlook Express.
The particular steps here only work for Outlook 2003 and for Outlook Express. If you are using different email software, you will need to consult that software to identify how to change your email reply address.
First start by opening your Outlook or Outlook Express program. Please note: you should already have set up your emails to run through the program first.
You will now have changed the address that will show as the From address when you send an email and that will be used as a Reply address when someone clicks Reply
That's all there is to it !
What happens if you want to use two different email addresses (say sales@johnsmith.com and info@johnsmith.com) and forward them both to johnsmith@yahoo.co.uk ?
Again the particular steps here only work for Outlook and for Outlook Express. If you are using different email software, you will need to consult that software to identify how to change your email reply address.
You just need to create an "outgoing" email account in Outlook using this second email address.
Voila. You are done.
And now the most important part (you must not forget to do this when you are sending mail from this account)
To send mail from this account and with the correct reply address: click the "pull down" arrow next to the "Send" button on any email. Outlook will reveal all your defined accounts and let you specify which one to use.
In our example, using this second account would cause the email to be sent with a reply address of sales@johnsmith.co.uk. And anyone who sends mail to that address, will have the mail automatically forwarded to the "real" account at johnsmith@yahoo.co.uk .
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